Many of us, especially in tech roles, are more comfortable behind a screen than on the phone or in person.

We know how to work and deal with the machines but when it comes to communicating with a human, it’s not really our domain.

If we are asked to negotiate with recruiters on the package, let's be honest, it’s a bit tricky thing to do.

But there’s a better move for all of us introvert developers and that is to use email.

Email can be our savior in negotiations as it prevents face-to-face and live interactions.

Here’s why and how you can use it effectively.

Why Email Is Better for Negotiations

1. Time to Think

When you’re negotiating via email, you have the luxury of time.

You’re not put on the spot, so you can carefully consider your responses. This helps you make well-thought-out decisions and avoid saying something you might regret later.

2. Less Pressure

Talking about money can be stressful, especially if you’re not used to it.

With email, you can take a breath, think about what you want to say, and then write it down. In this way, the whole process gets a lot less intimidating.

3. Clear Record

Email gives you a written record of everything that’s been discussed.

This is super handy if there are any misunderstandings or if you need to refer back to previous points.

4. Easier for Non-Native Speakers

If English isn’t your first language, email allows you to compose your thoughts without the pressure of a live conversation.

You can take your time to make sure your message is clear and accurate.

5. Cultural Comfort

In some cultures, talking about money face-to-face or over the phone can feel awkward or impolite.

Therefore, email lets you handle these discussions in a more comfortable and controlled way.

How to Use Email for Negotiation

1. Start with Gratitude and Enthusiasm

When you receive a job offer, start by expressing your gratitude and excitement to set a positive tone for the conversation.

Example:

“Thank you so much for the offer! I’m really excited about the opportunity to join [Company Name].”

2. Ask for Time to Consider

If you get a verbal offer, thank the recruiter and ask for some time to review the details. This moves the conversation to email, giving you more control.

Example:

“That’s fantastic news! I’d love to take a little time to think over the details. Can I get back to you soon?”

3. Keep the Conversation on Email

Once you’ve started the email exchange, continue discussing the details there.

If the recruiter tries to move the conversation back to the phone, politely steer it back to email.

Example:

“I appreciate the call. Could you please send over the details via email so I can review them carefully?”

4. Make Your Counter-Offer

When you’re ready to negotiate, clearly state your counter-offer and provide your reasoning. Be polite and straightforward.

Example:

“Thank you again for the offer. After reviewing the details, I’d like to discuss the base salary. Based on my research and the typical salary range for this role, I was hoping we could consider a salary of [$X]. My experience in [mention relevant skills or projects] supports this request.”

5. Handle Pushback Calmly

If the recruiter counters your request, take your time to respond thoughtfully.

Stick to your main points and keep the conversation friendly.

Example:

“I understand budget constraints are a factor. Considering my experience with [mention skill/project], I believe a salary of [$X] is fair. Are there other benefits we could discuss, like a signing bonus or more vacation days?”

6. Maintain a Positive Tone

Throughout the email exchange, keep the tone positive and cooperative.

Remember, you’re working together to find a solution that works for both sides.

Example:

“I’m excited about joining [Company Name] and confident we can come to an agreement that meets both our needs. Thank you for considering my request.”